Department
Department of Administration and Supplies
In charge of administrative and personnel-related matters.
The Department is sub-divided into 9 units:
▪ General Administration
▪ Procurement/Supplies
▪ Open Registry
▪ Confidential Registry
▪ Records Unit
▪ Store
▪ Maintenance Unit
▪ Transport Unit
▪ Security Unit
Units
| Section | Activities |
|---|---|
| General Administration | |
| Coordinates the activities of the Ministry by providing support to the Honourable Commissioner, Permanent Secretary & other Directors. | |
| Performs administrative and advisory functions. | |
| Attends to all correspondences from MDAs, 33 Local Education Offices, 10 Zonal Education Offices, and Ministry of Education controlled Schools including Schools of Science. | |
| Writes submissions and memoranda to seek approval. | |
| Writes minutes of meetings and reports. | |
| Writes speeches/goodwill messages/addresses to be delivered at various functions for the Honourable Commissioner. | |
| Collates data from field Officers and makes necessary documents available to Directors. | |
| Coordinates the weekly environmental sanitation exercise in the Ministry. | |
| Organizes capacity-building programmes for staff of the Ministry within and outside the State. | |
| Conducts promotion exercises for Officers of the Ministry that are due from time to time. | |
| Conducts disciplinary procedures on erring Officers of the Ministry in accordance with the Public Service Rules. | |
| Prepares Annual Personnel Estimates of the Ministry. | |
| Performs oversight functions related to State-owned Tertiary Institutions and other Personnel duties. | |
| Attends to issues of Corp members with respect to deployment, monitoring, and NYSC-related matters. | |
| Proposes posting of all members of staff for approval by the Permanent Secretary and the Honourable Commissioner. | |
| Procurement & Supplies | |
| Undertakes the purchase/procurement of items for the use of the Ministry. | |
| Open Registry | |
| Opening of records/files for newly recruited or transferred officers in the Ministry. | |
| Keeping of officers' personal files and policy files of the Ministry. | |
| Maintenance of Registers showing the staff list and their Personal file (PF) numbers, as well as movement of files. | |
| Processing of leave requests and other submissions by Officers of the Ministry. | |
| Keeping of morning lists to show files receiving attention at various desks in the Ministry. | |
| Confidential Registry | |
| Opening of Confidential files for Officers of the Ministry. | |
| Compilation of list of Officers due for promotion. | |
| Declaration of vacancies available in each cadre/grade level. | |
| Preparation of reports on personnel distribution of the Ministry and submission to the Bureau of Statistics, Ibadan. | |
| Records | |
| Keeping records of retirement, death, leave, etc. of Officers of the Ministry. | |
| Processing of retirement benefits of retired Officers. | |
| Processing of inter-cadre transfer of Officers. | |
| Declaration of vacancies to the Civil Service Commission for recruitment of new Officers and transfer of serving Officers. | |
| Store | |
| Taking stock of goods from Contractors. | |
| Maintenance of the Stores. | |
| Disbursement of the items kept in the store when needed. | |
| Maintenance | |
| In charge of general refurbishing/upgrading of Offices. | |
| Sanitation/Clearing of bushes around the Ministry’s environment. | |
| Transport | |
| Maintenance and servicing of Official Research of the Ministry. | |
| Conveys Officials of the Ministry to Official functions and routine monitoring/inspection of Schools in the State. | |
| Security | |
| Oversees security of Government properties both at day and night. |
